Random Moment Time Survey (RMTS)

Starting January 1, 2015 Department of Health Care Services (DHCS) has transitioned the new Random Moment Time Study (RMTS) methodology that will replace the worker log methodology that had been the basis of the School-Based Medi-Cal Administrative Activities "SMAA" Program for more than a decade. While the structure of the SMAA Program is still intact, the method of developing statistical data for Local Education Agencies (LEA's) SMAA claims will change.


Completion of the RMTS time study is required by DHCS in order for LEA's to participate in the School Based Medi-Cal Administrative Activities (SMAA) program. This new RMTS methodology will provide a statistic valid means of determining what portion of the selected group of participant's workload is spent performing activities that are reimbursed by Medi-Cal.

At Pract-cal, our people make the difference. With Practi-Cal and you, our partnership includes a personal connection in the industry.

Our services include:

  • CSBA advocacy and support.
  • Assist district MAA Coordinators with the day to day RMTS operations as requested.
  • Quarterly RMTS program analysis and assist district MAA Coordinator with RMTS system requirments.
  • DHCS, LEC/LGA RMTS liaison, as requested.
  • Assist District l.T. and MAA Coordinator with LEC/LGA program requirements.
  • Quarterly RMTS/MAA coding report review and analysis.
  • Quarterly MAA Claims generation and analysis.


What is the Random Moment Time Study?

Random Moment Sampling is a time survey methodology for accurately assessing the time spent on administrative activities. Time studies are conducted on a quarterly basis in order for school districts to be able to participate in the SMAA program.

Time Study Participants (TSPs) are randomly selected and randomly assigned a moment(s) in time to create time study sample moments. A moment is the one/single minute assigned.

TSPs must complete their RMTS form on or after their time study sample moment. The sample moment will expire after 5 student attendance days and TSPs will no longer have an opportunity to complete this moment. Electronic forms are submitted directly to Public Consulting Group (PCG) through the completion of the electronic RMTS form.

All sampled moments must be completed to obtain a statistically valid sample.


Contact us for more information on the RMTS Program.

  • What's New

    • Bureau State Audit Report on DHCS Oversight of School Based Medi-cal Programs, Click Here
    • CMS Letter Regarding February 20th Settlement Proposal, Click Here
    • CSBA and ACSA support district Medicare and Medicaid reimbursement send a letter to congressional reps to ensure timely payment of claims...   Read More


    • CSBA's Practi-Cal takes the hassle out of school based Medi-Cal Program Services...   Read More


    • The Department of Health Care Services (DHCS) has released their bimonthly update of important events and actions taken on behalf Medi-Cal children and adults in California... Read More


    • Department of Health Care Services Submits SMAA Settlement Proposal... Read More


    • On January 22, 2015, California Department of Health Care Services, CDHCS, held another stakeholder meeting to discuss Autism services and the new benefit of Behavioral Health Treatment (BHT) services under the Early and Periodic Screening, and Diagnostic Treatment Services program, or EPSDT. Read More


    • On January 13, 2015 DHCS sent a letter to LEAs participating in the LEA Medi-Cal Billing Option Program who did not submit a Cost and Reimbursement Comparison Schedule (CRCS) for FY 2012-13. Read More


    • On July 7, 2014, CMS released guidance regarding the coverage of Behavioral Health Treatment (BHT) services under the Medicaid program. Read More


Practi-Cal, Inc. | 3130-C Inland Empire, Ontario, CA 91764 | info@practi-cal.com | (909) 944-7798 or (888) 944-7798